New Time Card
- HR HUB 360 provides a streamlined solution, allowing users to submit timecards seamlessly. Our platform offers a comprehensive set of features aimed at simplifying the time tracking process and empowering administrators with enhanced capabilities.
- Additionally, the platform simplifies the timecard submission process, benefiting both employees and employers alike. It helps users maintain accurate timekeeping, ensuring that clients are billed correctly, resources are allocated effectively, and project profitability is maintained.
Process Flow to Submit New Time Card
User capabilities
HR HUB 360 provides user with powerful capabilities:
- Time Entry:Users can effortlessly record their work hours for specific projects.
- Autofill: This intelligent feature automatically populates timecard entries based on predefined schedules or recurring patterns, reducing the need for manual input.
- Clone: This feature allows users to quickly replicate timecards from previous periods, Employees can ensure accuracy and consistency in recording their work hours, especially for recurring tasks or projects.
- Notes and Comments: Users can include notes or comments with their time entries, offering context or extra details about specific projects, which enhances communication and clarifies time allocations.
- Project: we would like to remind you to select the appropriate project when submitting your time entries.
- Activity Tracking: Users can see if a timecard is in draft mode, awaiting approval, or approved/rejected, staying informed about submission progress, and acting accordingly.
- History and Email Log: Users can review a log of all email notifications from the timecard module, ensuring important communications about time submissions, approvals, or reminders are documented and accessible.
- Alert: If a user enters hours in billable when there's a time off day, the system generates an alert/notification.
Our platform offers many ways to submit timecard quickly:
- Navigate through quick links, profile panel, and action notification icon to timecard page to Submit.
- By using Missing timecard notification count
- By using Unsubmitted count
- Instantly from Recent Timecards list
Admin/HR capabilities:
HR HUB 360 provides administrators with powerful capabilities:
- Targeted reminders:Admin/HR can leverage the "send targeted reminder" feature to prompt employees to submit their timecards in a timely manner.
- Approval/rejection: Administrators with the ability to approve or reject timecards directly for specific timecard periods, eliminating the need to navigate to separate approval interfaces.
- Submitting timecards for users: HR HUB 360 allows administrators to submit new timecards on behalf of users, providing a convenient solution for addressing scheduling conflicts, technical issues, or other impediments to time submission.
Advanced Features:
HR HUB 360 provides user with powerful capabilities:
- If a user accidentally submits a timecard, they can reject it and resubmit it again.
- Users can view detailed timecards and download them monthly.
- It helps users see the timecards they missed within the chosen date range.
- It helps users easily check the status of their timecards for the selected date range.
- Users can view their PTO plan and holidays within the timecard page for a specific week period.
- Submitting holiday billable hours assists users with an indicator.
- Timecard remainders help users to track of timecards by notifying them about the status.
- It helps managers/HR to approve/reject timecard with a single click.
- Delegate timecard submission: This feature enables administrators to streamline processes, enhance team collaboration, and foster a culture of accountability.
- Mobile Accessibility.
Conclusion
HR HUB 360 offers a robust set of features designed to streamline time management processes and enhance productivity in the workplace. By leveraging features such as Clone, Autofill, Notes History, and Activity History, businesses can optimize their time tracking workflows, minimize administrative overhead, and foster greater transparency and accountability across the organization.