Task Management

HR HUB 360 comes with a task management section which helps employees to connect with Human Resources making the User/HR interaction smoother.

Rapid Communication has been the overall focus while designing, now a user can contact HR, Admin, Payroll Admin and Benefits Specialist through our software instead of Email or Phone.

    Most common scenarios include:

  • Easily contact HR/Payroll/Benefits Specialist , if Temporary ID card, Missing Paystub or need experience letter is needed.
  • Employee can create task and sub-tasks to track – Passport Renewal and this is private tasks limits access only to him .

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Overview

The whole cycle starts by creation of a ticket by the user. This ticket could be of many sorts e.g.,

Types of Task/Tickets :

  • Auto Tasks [System] : System creates task/ticket automatically.
    Ex: Passport Expiry, New Direct Deposit Added and etc.,
  • Manual : Admin/Employee creates task/ticket and assign to department.
    E.g.: Need Paystub, experience letter & etc.,
  • Personal : Create Personal Task/Ticket to track our own tasks.
    Ex: Follow up on PERM Process, Passport Renewal

Process Flow

  • 1. Once ticket is generated, HR & Admin will be notified by email seeking attention .
  • 2. HR or Admin could take action related to the ticket or add priority and assign it to someone who is capable of handling it.
  • 3. Once necessary action is taken, the related user gets notified through email. Once the issue is ticket is completed and necessary action is taken, the related user gets notified via email.
  • New
  • Assigned
  • In progress
  • Hold
  • Completed

Purpose

  • Helps user to create personal as well as official tickets and effectively track them.
  • While the user work on important modules automatic task would be created helping both Admin and User to trace the activity with at most precision .
  • It lets user to get HR & Admin attention important scenarios when required .
  • If user make any change in important scenarios, it lets HR takes necessary action immediately as they get notified .

Employee Capabilities :

  • Create Ticket/Task and Assign to HR/Payroll Department
  • Instant visibility to status of Ticket and updates from the HR or Payroll.
  • Clone Task/Ticket
  • Manage easily Sub-tasks.
  • Responsive design with few clicks to create, view and follow up.
  • Follow up with HR/Payroll to get rapid response by adding notes

Admin Capabilities :

  • Create personal task list
  • Create personal Task List to manage day to day tasks.
  • Admins create ticket and assign.
  • Set priority and due date for user generated Ticket and Assign .
  • Follow up on User/System generated Tickets/ Task .
  • Create ticket on behalf of user.
  • Clone Ticket/Task .
  • Bulk handling of Ticket/Task .
  • Notify employees on completion of task .

Advanced Feature

HR hub 360 has put forward a complex functionalities with at most simplicity . Following are the advance feature which eases everyday task of user :

  • Subtask creation feature for existing task
  • Clone option for task & ticket .
  • Advanced progress bar which helps the user track the ticket status.
  • Admin can share comments with user if needed .
  • Email notification and in App notification .
  • Advanced search and filter mechanism e.g., status-based filters , action-based filters .
  • Ability for Bulk handing of tickets/task .
  • Expired task notification .
  • Easy to use user Interface .
  • Feature to complete a task in a single click .
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