Onboarding Compliance
Overview
HR HUB 360 introduces an upgraded Onboarding compliance feature, designed to seamlessly facilitate the completion of essential tasks by newly onboarded employees. This feature effectively eradicates the necessity for continuous HR follow-ups, empowering employees to promptly upload mandatory documents.
HR HUB 360 Onboarding compliance feature, which is in place to ensure that newly joined employees complete the Onboarding process by uploading mandatory documents without HR follow-ups.
Purpose
The primary objective of this enhanced feature is to bolster operational efficiency by eliminating the recurring need for HR personnel to repeatedly prompt employees for mandatory data and document submissions. It systematically ensures the incorporation of vital data into employee profiles, encompassing critical information such as emergency contacts and SSN numbers.
The dedicated Onboarding page tailored for HR professionals provides comprehensive insights, allowing meticulous monitoring of compliance progress for each employee. Furthermore, the system employs intelligent categorization based on an employee's country of employment, offering employers an optimized and user-centric experience.
- Efficiently manages to circumvent any further HR inquiries concerning the obligatory data and document upload.
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Ensure all important data is added to employee profile such as
- Home Address
- Work Address
- Emergency contact
- Job Offer
- Identification documents such as SSN, Passport, DL etc.
- I9 Form
- W4 Form
- A dedicated onboarding page tailored for HR empowers them to monitor the compliance status of each employee seamlessly.
- The categorization of users based on their respective countries, employment group, employment type contributes to a more employer-friendly interface.
- Streamlined Navigation 1 The newly revamped Onboarding Compliance feature now offers dedicated tabs for both Onboarding and Compliance within the dashboard interface. This intuitive design enhances accessibility, enabling swift and convenient monitoring of compliance milestones.
- Advanced Search Capabilities2 Admin users benefit from an advanced search function that empowers them to pinpoint specific employees based on multifaceted criteria, including Name, Job Title, and Manager. This advanced search capacity is complemented by a selection of filters, such as Date Range, Employment Type, and Country, resulting in a meticulous and refined candidate search process.
- Email Alerts and Timely Reminders3 The system proactively dispatches email notifications to both employees and HR personnel. As employees log into the application, timely reminders guide them toward completing the Onboarding compliance tasks. These reminders persist until the compliance process is satisfactorily concluded.
- Centralized Compliance Oversight4 Admins enjoy the convenience of a centralized overview, providing comprehensive visibility into the compliance status of all employees. This centralized vantage point streamlines oversight, ensuring comprehensive coverage.
- Localized Document Criteria5 The system dynamically adjusts the list of documents required for compliance based on an employee's designated country of employment. This localization ensures that the compliance process remains accurate and relevant to each specific context.
- Effortless Email Reminder Mechanism6 The platform seamlessly integrates an email notification feature, effortlessly reminding employees to fulfill their compliance obligations through timely email alerts.
Advanced Features
- Email Alerts for employees and HR.
- Reminder for Employees at the time of logging in to the application for employees. Until Onboarding compliance is completed.
- Single place where admin can view all employee compliance.
- Documents need to complete the compliance changes based on country of employment.
- Send email feature to remind the employee via email.
- Seamless way to navigate between Onboarding employees details – now you can effortlessly switch between previous and next profiles right from the details page.
- Experience the convenience of accessing a snapshot of Recent Employees from the last 30 days with just a single click.
- View onboarding candidates by Employment Group and Types in one click
- Instant view of Out of compliance days count
By incorporating these innovative features, HR HUB 360 has elevated the Onboarding Compliance process, establishing an intuitive, user-centric, and proactive system that adeptly addresses the diverse needs of both employees and HR professionals. The inclusion of advanced filtering options, such as Date Range, Employment Type, and Country, further enriches the platform's capabilities, making candidate filtering and selection an advanced and refined process.
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